The right coffee consultant removes the learning curve for a new coffee shop while bringing technical know-how and experience to streamline a coffee business for success. Millions need coffee, which usually generates a restaurant's most significant profit margin. Expert coffee consulting expedites your time to market, improves your offerings and margin, and avoids the hurdles that lead to delays, additional costs, and failed opportunities. Whether you want a coffee business, coffee cart, or coffee program, our consultants, with 20+ years of experience, will imbue you with the knowledge, tools, and heart needed to make your project flow.
Some of our most popular coffee shop consulting services:
Coffee Equipment Selection and Placement
Conscious Bean’s coffee shop consulting tailors its advice to you. Are you looking for a menu overhaul to improve your espresso bar’s efficiency and output or to select the right coffee equipment for your shop? Design a coffee shop from the ground up? Learn a few tips about coffee catering. Upgrade your barista training? Elevate your brand image? This custom-tailored process utilizes our experience (and all the errors we’ve seen or made throughout the years) to maximize efficiency, minimize waste, set you up for long-term success, and put the most profit in your pocket. Our restaurant consulting services will include phone, email, video chat, and site visits tailored to the need.
Coffee Consulting
Coffee Consultant
general rate $250/hr.
BRAND DEVELOPMENT for Coffee Shop Startups
Know your numbers. Find your voice. Find your customer.
A brand is a feature, or combination of features, that identifies one seller's good or service as distinct from those of other sellers. Brand is (almost literally) everything. Successful restaurant and coffee business entrepreneurs both independent and corporate alike do an excellent job of creating a unique experience, creating a specific energy and tone that resonates with their target market and turns one-off customers into regulars and evangelists. The brand is the integral secret sauce that defines all the future decisions of your business. It allows you to duplicate your brand with additional locations and protects your company from current and future competition, so your business can stand the test of time.
One solution set we offer is tailored to Coffee Shop Startups and first-time Coffee Entrepreneurs.
There are many answers that a first-time coffee shop creator could conceptualize and speculate to exhaustion with no real data or insight. We offer a comprehensive suite of tools that answer unknowns with expertise.
Coffee Shop Business Plan Toolkit
Competitive Analysis to dial in on your unique selling position and target customer
Employee Cost Estimation based on the equipment selection
Financial projections and pro formas tailored to your cafe
A Winning Business Plan. Organized and pre-formatted with what’s relevant to a cafe seeking investment. Red-lined with expert intelligence around considerations and positioning showcasing your vision's plan.
Cafe DESIGN AND FLOW
Each extra step costs you money. Excellence is in the details.
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Elegant function through thoughtful design is our strong suit. Our custom coffee bar concepts impart the wisdom, vision, and experience that can only come from a seasoned coffee professional who’s crafted hundreds of thousands of drinks. We take great pride in seeing the tiny details that make something deeply functional. Beautiful bar design minimizes movement between zones, mitigates workplace injury and burnout, and maximizes product output and profitability through an intuitive bar and customer flow, resulting in a superior brand experience for customers and workers alike. The difference of one step can lead to hundreds of additional throughout the day. Seeing and knowing these details leads our coffee consultants to design coffee bars that are fast, fun, and functional. Our floor plan designs rely strongly on human psychology and elegant visual queues to create fluid, instinctual, striking coffee experiences.
Once we’ve decided on your coffee bar layout, and established your bar design, we'll discuss the different strategies for customer flow and how your bar design will solve your location and customer needs. From here, Conscious Bean takes a holistic approach to your coffee business with floorplan designs for the operational efficiency, function, aesthetic, and flow of your coffee bar. Focusing on the logistics of your menu, equipment, workflow, storage, ergonomic placement of key equipment, refrigeration, customer traffic patterns, and overall cafe design and feel.
A great coffee bar is in the details. Conscious coffee bars designed with intention and know-how can create your dream coffee shop with knowledge and heart.
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Honestly, you need both! A great architect is worth their weight. But add in the granular understanding of a coffee shop consultant to dial in the details that go beyond “restaurant consultant” design.
If excellence is in the details, elegant function in your bar design is pivotal. not only for the aesthetics but for the intuitive and confident movement of the customer from the beginning of their coffee journey to completion. As well as intuitive design in the layout and order of the barista side. With effort to remove excess movements, or wasted steps as they lead to wasted time (lost revenue) and repetitive stress injuries (unhappy staff. We also find this to be true in how many staff are required to complete the same amount of work. Organizing tasks correctly can cut your labor costs by up to half.
Getting the order of action correct can lead to higher ticket payments, with less staff required to meet the demand. All from putting the right piece of equipment in the right place.
We work with architects as we are more of a “restaurant consultant” than a structural builder. We require an architect on the register to complete any formal submissions. So we very much respect the skill and experience of architects With that said, as we don’t know the load force capacity of a timber brace, the average architect would not understand the nuances of each station of a coffee bar.
Don’t get us wrong, we have worked with exceptional architects but the vast majority do not deeply understand the real-world requirements of a fluid barista’s workflow in a multi-station environment. They aren’t intuitive about where equipment should be placed or what the correct equipment is to get you there. It’s not their expertise, We dial in an exceptional cafe design, and from there we work with the architect to get that vision built.
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t’s important to be aware of the Americans with Disabilities Act to ensure you’re coffee shop is ADA-compliant. This federal law passed in 1990, prohibits discrimination based on a disability. There are many details to be cognizant of regarding a well-rounded ADA compliance strategy for your coffee shop. For example, counter height requirements vary based on the type of use and user, as in, self-service counters shouldn’t be above 34 inches in height but a register counter shouldn’t be over 38 inches. There are spatial radius requirements for traffic flow correct coffee equipment placement and other accessibility details. There are more ADA compliance requirements for websites and marketing materials. Knowing these details and the variant options can make a big impact on the overall flow of your espresso bar and coffee shop design. Additionally, many existing coffee shop owners are unaware older buildings are not “grandfathered” into ADA compliance leading to future City Planning issues and becoming the target of malicious lawsuits from anyone looking to make a quick buck from the non-compliance (or many thousands of bucks is more like it). There are many aspects to be aware of in the design phase, and though we can’t know your local Health Board and City Planning requirements, our coffee consultants can help you foresee and navigate the challenges of Planning and Compliance that save you money and time.
Coffee MENU Pricing
Customized Financial Forecasting and Analysis For Your Coffee Shop Business Plan or Established Cafe
Embarking on a coffee shop venture or revitalizing an existing one requires more than passion—it demands a clear, strategic understanding of your financial landscape. Conscious Bean is here to illuminate that path with our bespoke Cost of Goods (COG) analysis and forecasting service.
Our approach is not one-size-fits-all. We begin by meticulously integrating your specific ingredients and product costs into a custom-designed model. We recognize the unique seasonality of your region giving you a nuanced view of hot versus cold beverage sales on a monthly level throughout the year. This insight helps tailor your offerings to your business's specific rhythm and customer preferences.
This model is the heartbeat of our service, providing you with a detailed year-long forecast based on your unique metrics. You will gain an in-depth understanding of your margins, the costs, and averages of your core ingredients, and a sense of your per-person costs. You will be able to dive into your various margins and test potential changes from your results. From here you receive expert analysis from our team. This analysis isn't just numbers—it's a roadmap to optimizing your business based on the data derived from your custom-built model.
For an investment of $3,445, join Conscious Bean toward greater understanding, efficiency, and profitability. Let us partner with you to turn your coffee shop into a thriving, financially sound business.
Search Engine Optimization - Local SEO for Coffee Shops
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Coffee Shop SEO
Position your coffee shop as the go-to cafe in your local coffee market.
There are many trillions of websites, products, and services on the internet, yet only 10 results are returned on the first page of Google. If you’re not on the first page, your coffee shop is pretty much invisible to anyone searching for what you offer. We have a range of tools, best practices, and resources to get your business services and products found by those who are searching for them.
Google uses a range of “signals” to decide which content it will return when someone searches for something. If you’re not ranking for the words people are using to search for your offerings, We help you find the most relevant available keywords for your goals and create a targeted plan to help you implement them easily. It’s essential to have a clear plan for at least 3 months at a time so you can set KPIs, measure, and improve. This process changes as people change- It’s not just about the word but its “search intent”, the saturation of the term on the internet, and a range of other details that are all essential in the consideration of how to leverage the term for maximum visibility. We know coffee and have strong industry knowledge of terminology as well as years of SEO for our products. Local SEO by our coffee consultants specifically for coffee shops and local coffee products can make a monumental difference in how many loyal paying customers come through the door. In other words, the more visible you are, the more customer opportunity you have. Additionally, It’s important to remember that industry words are rarely the terms that the general populous would search for in the same query. It’s very important to know to whom you are trying to speak and the target language that fits your market while still having enough room to rise to the top. Search engine optimization is about answering questions for people. Different people ask different questions so knowing who your target customer is will define the lens through which we build your search strategy. This is an ever-moving target, as customers’ language, interests, and impression methods change with time but with Conscious Bean Tech we help position you for the future you want to see. Help me improve my SEO
We help you dial in: Target the highest value keywords to help you know what specific language to target on your site, on social, and across the web. Get you on Google Maps and make sure you are well-positioned on Google Local Search. We’ll find your coffee website metrics and define your competitive strengths against your competitors, improve On-Page and Off-Page SEO, Website and Social Optimization, Google Best Practice Alignment, and all the tune-ups, vision, and strategy to help your coffee shop grow forward!! For free, we'll help you figure out if your business is visible on Google and Google Maps
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Custom Ordering Subscription App
Save your coffee shop money and create a more active customer
Speed the morning coffee rush and make more money! This affordable, plug-and-play solution speeds up the line by allowing your drip coffee customers a super-fast contactless pickup solution that leads to higher ticket sales, and more money in your pocket, not to mention saved transaction fees! This easy-to-use, contactless pickup solution built for the Square Register system, is a must-have for any retail business that deals with a hectic morning rush.
Video Walk-through: Unlimited Drip Coffee Subscription
Video Walk-Through: Latte or Cold Brew Subscription
Video Walk-Through: Unlimited Everything Subscription
Video Walk-Through: Subscription App Admin
Custom App Development If you can think of it, we can probably make it. Our dedicated developer custom tailors software to your needs with a specialization in Square Point of Sale Systems and Responsive Web 5.0. Our designs are thorough and thoughtful with elegant results, and quality support for a fraction of the cost of a native app. We can help you build an awesome ordering app, subscription app, online menu, online menu ordering platform, database, chatbot, or whatever you may need for your coffee shop. We might not be the cheapest but we offer quite a value when you account for the dedicated team that works on your app as well as the deep coffee knowledge that powers its development. If you have a custom need, we have years of knowledge in tech and coffee and put a good deal of diligence into our work. It’s rare to find this combination of tech and coffee prowess but we are here to help bring your vision to life. Learn about the Dev Team
COFFEE SHOP Tools
Immediate Solutions for Common Coffee Shop Needs
Your Digital Coffee Consultant; Documents, Restaurant Calculators, Cafe Operating Tools, Coffee Shop Business Plans, Key Cafe Insights
Request a Coffee Consultant
Coffee Consulting Rate is $250 per hour